Equipment and Solutions

7 Factors That Affect the Cost of Renting a Mini Excavator  

7 Factors That Affect the Cost of Renting a Mini Excavator  

A mini excavator is an incredibly versatile tool — they offer your company the flexibility to complete many different projects, from landscaping to trailblazing. 

Sometimes called compact excavators, mini excavators are small and maneuverable, making them perfect for job sites with limited space. They often have little to no tail swing, allowing operators to navigate existing structures comfortably. 

Why Rent a Mini Excavator?

Here’s how renting a mini excavator can benefit your company: 

  • Try before you buy: Maybe you’ve been considering an equipment upgrade, but you want to take it for a test drive first. Renting allows you to try out different models on your actual job sites before investing.
  • Improve productivity: A good rental company will provide well-maintained machines equipped with the latest technology, which can optimize your crew’s workflow and boost your efficiency. 
  • Save on long-term costs: Rental companies are responsible for maintaining and storing their equipment, meaning you don’t need to pay ongoing costs for equipment you only use occasionally.

7 Factors That Affect Mini Excavator Rental Costs

A standard mini excavator rental includes the excavator and a bucket. Price often depends on the make and model and can vary greatly. The best course of action is to call a professional or request a quote online.

However, additional fees are involved in renting equipment that will result in a higher final price than your quoted estimate. The following factors are some of the key determinants in your final rental price.

1. Rental Duration

The factor that most affects rental prices is the length of your rental period. Most companies offer daily, weekly and monthly rental contracts. 

In general, daily rates for longer projects tend to be lower. Let’s say you have two upcoming two-month projects separated by a one-month break period. Depending on your rental company’s policies, renting the equipment for the full five months may be more cost-effective than renting it for two months, returning it and renting it again. This decision also ensures the machine is available when you need it. 

2. Pickup and Delivery

Many rental companies will deliver your equipment to your job site for you for an additional fee. The distance between your rental company’s storage facility and your job site is one of the most influential factors in your delivery charge. Once you’ve chosen a rental company to work with, rent from their nearest location to keep your delivery costs low. This can also ensure quick service if you run into any problems with the machine. 

3. Operator Fees

If you’re renting equipment that’s new to your company, you may need to hire an additional operator who has the right experience to use the machine properly. Some rental companies provide operators and charge according to the hours they spend on your site. You can also hire someone on your own if this service is unavailable. 

Additionally, some rental companies will also offer operator training services, which can be beneficial if you’d prefer to work with your staff. 

4. Fuel and Fluids

Unless you’re renting a machine for a very short time, you’ll likely need to refuel. Check fuel and fluid levels throughout the rental period and refill as needed to keep the machine working properly.

Here’s a quick tip to save some money. Diesel prices fluctuate depending on economic circumstances, so keep a close eye on them — you can save a little cash by waiting to refuel until the time is right.

5. Additional Accessories and Attachments

One of the biggest benefits of renting a mini excavator is its ability to perform multiple different tasks — all you need to do is swap out the attachment. If your project requires you to use extra accessories or attachments for specialized jobs, you’ll need to pay an additional fee. Rental companies usually charge by the day or hour for these pieces. 

6. Insurance

Most rental companies will charge an additional fee for insurance, also known as the damage waiver — depending on your rental company, this fee will likely cost around a small percentage of the rental price.

Keep in mind that this insurance only covers unexpected accidental damages. If your team damages the equipment through misuse, you’ll be responsible for the cost of repairs. 

Equipment Storage

7. Equipment Storage

Leaving your equipment in the open when it’s not in use is a risk, and that goes for rental equipment as well. If you can’t fit the mini excavator in your garage, you’ll need to rent storage space. 

The cost of temporary storage will depend on how long you need to store your equipment. It will also change depending on your machine’s size and the storage facility you choose. 

How to Reduce Mini Excavator Rental Costs

If you’re renting a mini excavator, you want to try and keep costs low. These tips can help you reduce your rental costs while ensuring you’ll have the equipment you need to get the job done:

  • Take care of rental equipment: Avoid paying additional repair fees by keeping your rental mini excavator in good condition.
  • Rent the right equipment: Renting a mini excavator that meets your needs is key to making the most of it. If you ever need help making a decision, consult with your rental provider. They can advise you on which models and attachments might be best for your needs, which can save you time and money in the long run.
  • Take advantage of the off-season: Rental fees tend to decrease during periods of low demand. If you’ve been considering upgrading to a newer mini excavator model, rent one during the off-season to test it out for the lowest possible price. 
  • Plan ahead: Over or underestimating your rental period leads to unexpected costs. Give yourself some buffer time to account for work interruptions like inclement weather and operators calling in sick, but be careful not to overestimate to avoid paying for days the machine sits idle. For example, if you know you will need a machine for three weeks, you may want to rent it for an entire month. 
  • Pick up yourself: If you have the equipment available, you may be able to pick your mini excavator up from the rental company yourself to save on delivery fees. Check with your rental coordinator first to confirm that this is an option.
  • Rent from the right company: Working with a trustworthy rental company is key to getting both a quality product and excellent service. Read online reviews about rental companies in your area to find one you know you can rely on.

Rent Mini Excavators From RAKA

At RAKA, we go above and beyond for our customers. Our extensive rental fleet is one of the largest and most diverse in the region. When you need to rent a mini excavator, you can count on us to provide a state-of-the-art solution when and where you need it. 

Contact us online for more information on our rental process, or click here to find your nearest location

Rent Mini Excavators From RAKA